U3A Highvale thrives thanks to the dedicated members who generously volunteer their time and effort. These volunteers play a vital role in managing all administrative and tutoring tasks, ensuring the smooth operation of the organisation. By sharing their diverse life experiences, knowledge, passion and unique talents, they significantly enrich the U3A Highvale community. For some, volunteering also provides an excellent opportunity to stay engaged with their professional skills.
Most volunteer roles require basic self-organisation, familiarity with computers, and communication skills. Don’t worry – training will be provided to help you use specific tools, such as our membership system and communication platforms if required for the role.
If you’re interested in joining our team of volunteers or want to learn more, please reach out to us at enquiries@u3ahighvale.com.au for a no commitment chat. We’d love to hear from you.
Role | Key Responsibilities | Other Skills | When / Effort |
---|---|---|---|
Admin Support | > Respond to queries from members and potential members > Assist members with membership registration, renewals and class enrolments > Prepare and distribute member badges | > Communication skills > Computer skills (email, membership system) | Flexible – can be a few hours a week. Ongoing, with most work from Nov to Feb |
Social Coordinator | > Develop and plan a social diary for members > Organise End of Year and other social events for members | > Organisational skills | Quarterly, end of year |
Course Coordinator and Administrator | > Liaison point for tutors > Investigating new courses > Secure facilities for classes > Prepare timetables > Course/class management on the U3A system > Organise tutor orientation and training (tutor handbook, tutor portal, etc) > Prepare and distribute class attendance rolls | > Organisational skills > Strong computer skills > Word processing skills | Ongoing, with most work at the start of each term and in Oct & Nov |
Volunteer Coordinator | > Liaison point for volunteers > Onboard volunteers > Interview and assess volunteer skills and desire for available roles > Assign volunteer roles | > Organisational skills | Ongoing as required |
Grants Coordinator | > Works with the course coordinator and committee to apply for grants. > Track and manage grants > Complete acquittals as required | > Organisational skills > Word processing skills | Mainly during the months of Jan, Feb and Jun. |
Newsletter Editor-in-Chief | > Overall responsibility for the Newsletter. > Responsible for the overall content, direction and have the final say on what is published. > Ensuring the newsletter is ready on time. | > Eye for detail > Writing skills | A couple of weeks each Quarter |
Newsletter Editor | > Input articles (presidents’ message, class writeups, etc) into the newsletter template > Edit and proofread articles, correct spelling, grammar, etc | > Language skills > Strong Word processing skills | A couple of weeks each Quarter |
Marketing / Advertising | > Develop plans to increase our exposure in the local community and City of Monash. | > Marketing skills (would be ideal) | Time as required |
Communications | > Assist with communications to members of newsletters, bulletins and key messages that require dissemination to members. | > Willing to learn | Time as required |
Website Coordinator | > Liaise with the committee on website design. > Manage the websites content, add content, improve member usability | > WordPress (would be ideal) | Time as required |
Committee Member | > Attend committee meetings and make decisions in the best interests of the organisation > Must volunteer at least one of the roles above OR hold an executive role | Monthly and time as required. |
Volunteer Roles (excluding the executive committee – see below)
Role | Key Responsibilities | Other Skills | When / Effort |
---|---|---|---|
President | > Public face of U3A Highvale > Sets the direction for U3A Highvale > Chairperson for any general meetings | > Communication skills > Computer skills (email, zoom) | Ongoing, Monthly Committee Meetings, Quarterly U3A Victoria Meetings. Quarterly U3A Regional Meetings, and others as required |
Vice President | > Supports the President > Acts in the Presidents capacity as required | > Communication skills > Computer skills (email, zoom) | Ongoing, Monthly Committee Meetings, Quarterly U3A Victoria Meetings, Quarterly U3A Regional Meetings, others as required |
Secretary | > Organises any Committee or General Meetings in line with our constitution. > Maintain records relating to Committee or General meetings > Maintain membership records > Ensures that our governance is in alignment with our constitution | > Organisational skills > Strong computer skills > Word processing skills | Ongoing, Monthly Committee Meetings, Others meetings as required Work required to prepare for AGM |
Treasurer | > Receives all money paid to U3A Highvale > Make all payments for expenses > Ensure financial records are accurate and kept in line with the constitution > Prepare financial statements for submission at the AGM. | > Computer skills (email, excel, word) > Online Banking > Basic Book Keeping. | Ongoing, Monthly Committee Meetings, Monthly Reconciliations Others meetings as required Work required to prepare for AGM. |
Volunteer Roles – Executive Committee
Updated 30-Nov-2024